HR Data Requests

Need data to support a departmental decision? Require an employment verification? Use this portal to access UMBC HR data securely and efficiently.

📊 I Need Data For…

1. Departmental Reporting & Analysis

If you require employee lists, vacancy data, or specialized PeopleSoft reports for your unit:

  • Self-Service (REX): Many departmental reports are available via REX (Reporting and Data Analytics). We recommend checking your REX access before submitting a manual request.

  • Custom HRIS Requests: If the data is not available in REX, please submit a formal request to our shared inbox.

    • Email: hris@umbc.edu

    • Subject Line: Data Request: [Your Department] - [Brief Description]

    • Details to Include: The purpose of the request, specific data fields needed (e.g., Job Code, FTE, Hire Date), and the required date range.

2. Employment & Income Verifications

  • Standard Requests: For mortgages, car loans, or apartment leases, UMBC utilizes The Work Number® (Equifax) for automated verifications.

    • UMBC Employer Code: 18128

  • Custom Letters: If you require a specialized letter on University letterhead, email your request to hris@umbc.edu.

  • Loan Forgiveness (PSLF): Submit forms via the Federal PSLF Help Tool or email your digital form to hris@umbc.edu.

3. Data Integrity & System Audits

If you notice an error in your department’s employee records (e.g., incorrect supervisor, job title, or funding source):

  • Please alert the team at hris@umbc.edu.

  • Maintaining accurate data is a shared responsibility; reporting discrepancies immediately helps ensure payroll and benefits accuracy university-wide.

🔒 Data Security & Privacy

UMBC HR data is protected under Maryland law and University policy. To keep our community safe:

  • No SSNs via Email: Never send Social Security Numbers or sensitive PII via standard email. Use UMBC Secure File Transfer or fax (410-455-5758) if documentation is required.

  • Access Control: Data requests for information outside of your direct reporting line may require additional authorization from the relevant Department Head or Division Lead.

✉️ Contact the Information Systems Team

For all inquiries regarding PeopleSoft data, PageUp reporting, and workforce analytics, please use our central point of contact:

HRIS Shared Inbox 📧 hris@umbc.edu Our team monitors this inbox during standard business hours (Monday–Friday, 8:30 AM – 4:30 PM).